Office Manager

San Francisco, CA
Remote Considered

Description

What we're looking for

Webflow is looking for a dynamic and motivated office manager to work in our San Francisco headquarters. This role is a great opportunity for a self-starter looking to learn and lead a range of office duties at a fast-growing tech startup.

Webflow is a professional website builder for designers. With Webflow, you can build responsive websites in your browser, host with us, and even export your code for use on another hosting platform.wherever.

The office manager will play a key role in our office and create a positive impact on the day-to-day lives of our team members. This role not only allows you to serve as an ambassador to those inside the company (employees, international contractors, and interns), but those outside of the company as well (including (users, candidates, and vendors.)

You will be comfortable running a range of office operations including anything related to the physical office and relationships with various vendors. You are confident driving innovation and growth in multiple areas while prioritizing the needs and best interests of our team members.


Note: You'll need valid U.S. work authorization to join us.

Responsibilities

  • Serve as the first point of contact, acting as the face of Webflow to users, guests, and vendors, ensuring a great first impression of our company (greeting, guest sign-ins, offering a beverage).
  • Maintain a professional look of the office including conference rooms, kitchen cleanliness, storage organization, mailing, shipping, supplies, returns, errands, and repairs.
  • Keep track of all supplies and maintain stock — this includes supplies, snacks, catered meals, and beverages.
  • Track vendor services and ensuring everything stays within budget.
  • Review current office-related processes to identify inefficiencies and provide suggestions for improvements.
  • Seek ways to streamline office processes and leverage best practices that build on our collaborative work environment.
  • Plan internal events, employee engagement events, company celebrations (birthdays, anniversaries), community service/outreach, etc.
  • Assist the CEO and operations team with day-to-day tasks and ad-hoc projects.

Requirements

  • Excellent written (email, Slack, chat) and oral (in-person, phone) communication skills
  • Strong attention to detail
  • High degree of technical proficiency, especially experience in Slack, Envoy, Airtable, G Suite, and macOS
  • Ability to lead, balance, and prioritize multiple, highly-visible tasks simultaneously
  • Experience working in a fast-paced environment while partnering with various stakeholders
  • Experience in an operations, office management, or similar role



You are someone who is...


  • Organized: You love  working super hard to make sure details are addressed professionally behind the scenes.
  • Detail-oriented: You execute flawlessly on any task, big or small.
  • Adaptable: You have the ability to multitask and prioritize tasks in a face-paced and ever-changing environment.
  • Comfortable working autonomously: You can be proactive and productive  with little direction. You’re reliable and feel a strong sense of accountability. You are a solution-based problem solver - you do whatever it takes to figure it out!  
  • A culture-builder: You know what is needed to build, maintain, and exemplify a strong/fun office culture.
  • Comfortable with ambiguity and constant change, possessing a willingness to roll up your sleeves and adopt a “no task too big or too small” attitude.
  • Proactive: You anticipate the needs of others, and you enjoy helping people out without first needing to be told to do so. You are anywhere between two and fourteen steps ahead of everyone else. And you love that people recognize that about you.

Application

Equal opportunity

Webflow is an equal opportunity employer. We’re dedicated to building a team where diversity in both ideas and identities is not only welcomed, but encouraged.

Benefits & Perks

Equity & Salary

We offer competitive salaries and significant equity/stock to every employee.

Free Lunch

Free lunch and snacks. Plus all the coffee and bubbly water you can drink.

Full Benefits

Comprehensive medical, dental, and vision insurance, plus a company-funded HRA.

New Apple Gear

Configure your dream machine and development environment — it's on us!

SF Office

We’re looking to fill roles in San Francisco. Don’t live here? We’ll cover relocation.

Work-Life Balance

Friendly ping-pong battles, weekly game nights, and family friendly hours.