FormToEmail

How to integrate FormToEmail with Webflow

Webflow's native form handling sends submissions to a single email address. If you need multi-recipient routing, autoresponders, or advanced spam filtering, you'll need additional tools.

Connect Webflow forms to email services through automation platforms for quick setup, embed FormToEmail scripts for exported sites, use Gmail filters for simple routing, or build custom workflows with APIs.

Use automation platforms

Connect Webflow forms to email using Zapier or Make without writing code. This method works with Webflow hosting and gives you the most flexibility for routing and customization.

With Zapier:

• Create forms in Webflow using the form element
• Connect your Webflow account to Zapier
• Set up a Zap with "New Form Submission" as the trigger
• Add an email action to send formatted messages to any address
• Map form fields to email content dynamically

This approach handles multi-recipient routing based on form selections, autoresponders to form submitters, conditional logic for different email templates, and integration with 5,000+ apps beyond email.

This maintains Webflow's native form handling while adding email customization and routing through automation platforms.

Embed FormToEmail scripts

For exported Webflow sites or when you need direct FormToEmail features, embed their processing script directly.

Export your Webflow site code, then modify form action attributes to point to FormToEmail's script URL. Add hidden fields for configuration using the following code:

<input type="hidden" name="to" value="your@email.com">
<input type="hidden" name="redirect" value="/thank-you">

Upload the modified site to PHP-enabled hosting.

Note: FormToEmail requires server-side PHP processing, so standard HTML hosting (like Netlify or GitHub Pages) won't work with this method.

This method gives you no monthly fees beyond hosting costs, complete data control on your own server, advanced spam protection through FormToEmail Pro, and custom validation and processing logic.

Note: This method requires exporting from Webflow and self-hosting, making it suitable for developers or those comfortable with basic HTML editing.

Use Gmail filters

For simple multi-recipient routing without external tools, use Gmail's filtering system with Webflow's native forms.

Set all Webflow forms to send to a dedicated Gmail address, then use form name variables in subject lines like {{formName}}. Create Gmail filters to forward emails based on subject patterns and configure automatic forwarding to team members.

This method works for low-volume forms but isn't suitable for business-critical applications due to Gmail's daily sending limits (500 emails per day for free accounts) and lack of real-time processing. For high-volume form routing, use automation platforms instead.

When to use this method:

• Small teams with consistent routing needs
• Budget-conscious projects avoiding automation tools
• Simple departmental distribution (sales, support, etc.)

Build with Webflow and FormToEmail APIs

Integrating FormToEmail and Webflow through APIs enables custom workflows, data validation, and CRM synchronization. This approach requires server-side implementation but offers maximum control over form processing.

FormToEmail's processing endpoints accept POST requests with form data, while Webflow's API enables programmatic access to form submissions. Combining both creates powerful automation possibilities.

This gives you real-time data processing and validation, multi-step workflows with conditional logic, integration with business systems, and custom email formatting and attachments.

Process form submissions programmatically

Build custom submission handlers using FormToEmail's processing endpoint:

1. Set up webhook receiver — Create serverless function to catch Webflow form submissions via webhook configuration
2. Process and validate — Apply business logic, sanitize inputs, and enrich data before forwarding
3. Send via FormToEmail — POST processed data to FormToEmail's endpoint with required parameters like to, subject, and form fields

This enables dynamic recipient selection based on form content, data transformation, and integration with multiple systems simultaneously.

Sync submissions to CMS

Automatically create Webflow CMS items from form submissions while sending email notifications:

1. Configure forms endpoint: Use Webflow's Forms API to list forms and retrieve submissions programmatically
2. Map to CMS fields: Transform form data to match your collection schema
3. Dual delivery: Send to both FormToEmail for notifications and Webflow CMS for record keeping

This works well for lead databases, testimonial collections, or any scenario requiring both immediate notification and long-term storage.

What you can build

Integrating FormToEmail with Webflow enables powerful form-handling capabilities for any website type.

• Lead generation systems: Capture prospect information with instant sales team notification, automated follow-ups, and CRM integration for nurturing campaigns
• Multi-department contact routing: Build intelligent forms that route inquiries to sales, support, or billing based on selections, with department-specific email templates
• Event registration portals: Process event signups with confirmation emails to attendees, notification to organizers, and automatic calendar invitations
• Customer feedback loops: Collect testimonials and feedback that trigger thank-you emails while populating a reviews CMS collection for display on your site