Microsoft Outlook

How to integrate Microsoft Outlook with Webflow

Connect Outlook with Webflow through automation platforms (Zapier, Make) for no-code workflows, Microsoft Bookings embedding for scheduling, or Microsoft Graph API for custom development.

Important distinction: Outlook personal calendars cannot be embedded on websites. For embeddable scheduling, use Microsoft Bookings (included with Microsoft 365 Business subscriptions).

Use automation platforms

Zapier and Make offer verified templates connecting Webflow with Microsoft Outlook. Authenticate both services through OAuth, select triggers and actions, then test your workflow.

Common workflows:

• Form submission notifications: Sales teams receive Outlook emails when prospects submit Webflow forms
• Order alerts: Operations teams get Outlook notifications for new orders with calendar reminders
• Contact sync: Lead information from Webflow forms creates Outlook contacts automatically

Rate limits compound across platforms — your effective throughput is constrained by the most restrictive limit (Microsoft Graph, Webflow, and automation platform limits all apply).

Embed Microsoft Bookings

Microsoft Bookings provides embeddable scheduling calendars. Outlook personal calendars cannot be embedded.

To embed Microsoft Bookings:

1. Navigate to Microsoft Bookings dashboard → Booking page tab → Embed
2. Add a Code Embed element to your Webflow page
3. Paste the iframe code and adjust dimensions
4. Publish your site

Visitors book appointments directly through the embedded calendar. Bookings creates events in your Microsoft 365 calendar and sends confirmations to both parties.

Requirement: Microsoft 365 Business subscription. Personal Outlook.com accounts don't include Bookings.

Build with Microsoft Graph API

Custom API integration enables real-time webhooks, complex data transformations, and bidirectional sync. Both platforms require OAuth 2.0 authentication.

Key capabilities:

• Send emails via POST /me/sendMail
• Retrieve messages with GET /me/messages
• Create calendar events and subscribe to change notifications
• Sync contacts between Outlook and Webflow CMS

Webhook subscriptions: Microsoft Graph subscriptions expire after 4,230 minutes maximum. Implement automatic renewal logic before expiration. Webflow webhooks deactivate after 3 failed delivery attempts.

Rate limiting: Microsoft Graph throttling varies by service. The Mail API limits concurrent connections (not just operation count), requiring serial processing for bulk operations. Webflow allows 60-120 requests/minute, depending on plan.

What you can build

Integrate Microsoft Outlook with Webflow for automated notifications and scheduling.

• Lead response automation: Sales teams receive Outlook notifications within seconds when prospects submit forms, with contacts created automatically for immediate follow-up.
• E-commerce order management: Operations teams get Outlook email alerts for new orders with calendar reminders for fulfillment deadlines.
• Event scheduling pages: Embed Microsoft Bookings calendars on Webflow pages for appointment booking. Visitors see real-time availability and book directly.
• Client portal systems: Professional services firms build Webflow member sites with embedded Bookings, automated notifications on document uploads, and bidirectional contact sync.